NEW YORK STATE ASSOCIATION OF COUNTY PLANNING DIRECTORS

BY-LAWS

 

1. NAME: The name of this organization shall be The New York State Association of County Planning Directors.

 

 

 

2. PURPOSES: The purposes of this organization are:
The purposes of this organization are:

 

 

 

1. The advancement of official county planning activities in the State of New York.

 

 

 

2. The provision of a means for county planning directors and their staff to meet and discuss their common interests.

 

 

 

3. To give stronger voice to problems and recommendations of county planners. By united effort and with a united voice, this organization will speak out on critical issues.

 

 

 

4. To work separately an in cooperation with the New York State Association of Counties and the New York Planning Federation, for and in, the interest of sound county government.

 

 

 

5. To secure and to supply its members information on current problems, forthcoming legislation, new programs or other matters with which its members should be concerned.

 

 

 

6. To foster among county, regional, state and municipal officials, and the public generally, a better understanding of the vital role of county planners and the proper relationship of county planning directors to county government.

 

 

3. The advancement of official county planning activities in the State of New York.

 

 

 

4. The provision of a means for county planning directors and their staff to meet and discuss their common interests.

 

 

 

5. To give stronger voice to problems and recommendations of county planners. By united effort and with a united voice, this organization will speak out on critical issues.

 

 

 

6. To work separately an in cooperation with the New York State Association of Counties and the New York Planning Federation, for and in, the interest of sound county government.

 

 

 

7. To secure and to supply its members information on current problems, forthcoming legislation, new programs or other matters with which its members should be concerned.

 

 

 

8. To foster among county, regional, state and municipal officials, and the public generally, a better understanding of the vital role of county planners and the proper relationship of county planning directors to county government.

 

 

 

9. RELATIONSHIP TO THE STATE ASSOCIATION. This organization shall be an affiliate of the New York State Association of Counties.
This organization shall be an affiliate of the New York State Association of Counties.

 

 

 

10. MEMBERS. All counties in New York State having membership in the New York State Association of Counties and an official county planning organization with a professional director or other chief are members of this organization.
All counties in New York State having membership in the New York State Association of Counties and an official county planning organization with a professional director or other chief are members of this organization.

 

 

 

1. As used in these by-laws, "County Planning Director" shall mean the paid professional head or chief of staff of the county planning organization.

 

 

 

2. All county director, or their designee, shall have the opportunity of participating in the New York State Association of County Planning Directors if their counties are current dues-paying members of the New York State Association of Counties. They shall be termed "Active Members". Only one vote shall be allowed per county on issues before the Association.

    

 

 

 

3. Individuals who are not active members or who are not county planning directors may be elected ‘ex-officio' by a majority vote of the active members at any regularly called meeting. Such a vote shall indicate the term of such honorary membership. Such membership shall not allow the person to vote on issues before the Association.

 

 

 

4. The term of active membership shall be from the annual meeting of one year until and including the annual meeting of the following year. An active member who leaves his post county planning director during the course of the year between annual meetings shall lose his active membership status and any office he may hold in this organization but shall automatically become an associate member until next annual meeting.

 

 

 

5. An ‘ex-officio' may serve on committees of this organization but shall not hold elected within the organization.

 

 

11. As used in these by-laws, "County Planning Director" shall mean the paid professional head or chief of staff of the county planning organization.

 

 

 

12. All county director, or their designee, shall have the opportunity of participating in the New York State Association of County Planning Directors if their counties are current dues-paying members of the New York State Association of Counties. They shall be termed "Active Members". Only one vote shall be allowed per county on issues before the Association.

     

 

 

 

13. Individuals who are not active members or who are not county planning directors may be elected ‘ex-officio' by a majority vote of the active members at any regularly called meeting. Such a vote shall indicate the term of such honorary membership. Such membership shall not allow the person to vote on issues before the Association.

 

 

 

14. The term of active membership shall be from the annual meeting of one year until and including the annual meeting of the following year. An active member who leaves his post county planning director during the course of the year between annual meetings shall lose his active membership status and any office he may hold in this organization but shall automatically become an associate member until next annual meeting.

 

 

 

15. An ‘ex-officio' may serve on committees of this organization but shall not hold elected within the organization.

 

 

 

16. OFFICERS. The officers of this organization shall be President, Statewide Vice President, Regional Vice President and Secretary/Treasurer. Each officer shall have those duties customary to his office. A separate Secretary and Treasurer may be created by a majority vote of the active members present at the annual meeting.
The officers of this organization shall be President, Statewide Vice President, Regional Vice President and Secretary/Treasurer. Each officer shall have those duties customary to his office. A separate Secretary and Treasurer may be created by a majority vote of the active members present at the annual meeting.

 

 

 

1. Regional Vice Presidents. The Executive Committee shall provide for the division of the state into geographic regions suitable for the activities of the organization. There shall be a regional Vice-President for each such region, elected at the annual meeting by the active members present from that region. If for any reason there shall be no election, or if a vacancy shall occur in such office, the Executive Committee shall elect a Vice-President from the among the active members of that regional area.
The Executive Committee shall provide for the division of the state into geographic regions suitable for the activities of the organization. There shall be a regional Vice-President for each such region, elected at the annual meeting by the active members present from that region. If for any reason there shall be no election, or if a vacancy shall occur in such office, the Executive Committee shall elect a Vice-President from the among the active members of that regional area.

 

 

 

2. The terms of officers shall be two years, commencing after the annual meeting and ending when their successors shall have been elected and qualified. No officer shall serve more than two consecutive terms, except when a Regional Vice President is elected Secretary Treasurer or President.

 

 

 

3. All officers, at the time of their election, must be in active members status.

 

 

 

4. The Executive Committee shall establish a nominating committee procedure.

 

 

 

5. All elections shall take place at the last meeting of the calendar year. Ballots may be cast by mail and must be received in the New York Planning Federation Office prior to the date of the meeting at which the election is to occur.

 

 

 

6. Vacancies in any office shall be filled by the Executive Committee and shall be for the duration of the unexpired term.

 

 

 

7. Successor to the President. The President, Statewide Vice-President and Secretary/Treasurer shall serve for two years, at the end of two years, the Statewide Vice President shall become the President and the Secretary/Treasurer shall become the First Vice-President, and a new Secretary/Treasurer shall be elected for a two-year term.
The President, Statewide Vice-President and Secretary/Treasurer shall serve for two years, at the end of two years, the Statewide Vice President shall become the President and the Secretary/Treasurer shall become the First Vice-President, and a new Secretary/Treasurer shall be elected for a two-year term.

 

 

 

17. MEETINGS

 

 

 

1. Annual Meetings. The annual meeting of this organization shall be held concurrently with the annual conference of the New York State Association of Counties, the New York Planning Federation, or the Upstate or Metro Chapter of the APA.

 

 

 

2. Other Meetings. There may be such other meetings as the Executive Committee or President shall establish.
There may be such other meetings as the Executive Committee or President shall establish.

 

 

 

3. Notice of Meetings. Written notice of the time and place of meetings of the organization shall be mailed to each active and associate member at least 14 days prior to such meetings, except that no special written notice shall be required in connection with those meetings held concurrently with the New York Planning Federation. The FAX newsletter by the New York Planning Federation announcing said meeting(s) shall be deemed as sufficient written notice.
Written notice of the time and place of meetings of the organization shall be mailed to each active and associate member at least 14 days prior to such meetings, except that no special written notice shall be required in connection with those meetings held concurrently with the New York Planning Federation. The FAX newsletter by the New York Planning Federation announcing said meeting(s) shall be deemed as sufficient written notice.

 

 

 

4. Quorum. A quorum for the transaction of any business shall consist of a majority of the Executive Committee (Board of Directors).
A quorum for the transaction of any business shall consist of a majority of the Executive Committee (Board of Directors).

 

 

 

5. Rules of Order. Roberts Rules of Order shall govern the conduct of all meetings of this organization.
Roberts Rules of Order shall govern the conduct of all meetings of this organization.

 

The annual meeting of this organization shall be held concurrently with the annual conference of the New York State Association of Counties, the New York Planning Federation, or the Upstate or Metro Chapter of the APA.

 

 

 

18. Other Meetings. There may be such other meetings as the Executive Committee or President shall establish.
There may be such other meetings as the Executive Committee or President shall establish.

 

 

 

19. Notice of Meetings. Written notice of the time and place of meetings of the organization shall be mailed to each active and associate member at least 14 days prior to such meetings, except that no special written notice shall be required in connection with those meetings held concurrently with the New York Planning Federation. The FAX newsletter by the New York Planning Federation announcing said meeting(s) shall be deemed as sufficient written notice.
Written notice of the time and place of meetings of the organization shall be mailed to each active and associate member at least 14 days prior to such meetings, except that no special written notice shall be required in connection with those meetings held concurrently with the New York Planning Federation. The FAX newsletter by the New York Planning Federation announcing said meeting(s) shall be deemed as sufficient written notice.

 

 

 

20. Quorum. A quorum for the transaction of any business shall consist of a majority of the Executive Committee (Board of Directors).
A quorum for the transaction of any business shall consist of a majority of the Executive Committee (Board of Directors).

 

 

 

21. Rules of Order. Roberts Rules of Order shall govern the conduct of all meetings of this organization.
Roberts Rules of Order shall govern the conduct of all meetings of this organization.

 

 

 

22. COMMITTEEES. There shall be an Executive Committee and such other committees as the Executive Committee shall provide, or as the membership shall provide at any meeting, and the members of such other committees shall be named by the President.
There shall be an Executive Committee and such other committees as the Executive Committee shall provide, or as the membership shall provide at any meeting, and the members of such other committees shall be named by the President.

 

 

 

1. The Executive Committee shall consist of the officers and the immediate pas president with the current president serving as its chairman. This committee shall have the customary powers, except those specifically placed elsewhere by this constitution, or as the membership shall provide at any meeting.

 

 

 

2. The Executive Committee shall meet at the call of the President.

 

 

 

23. FINANCES. Any assessment on members to meet the costs of this organization not met through membership in the New York State Association of Counties shall be in accordance with the following limitations.
Any assessment on members to meet the costs of this organization not met through membership in the New York State Association of Counties shall be in accordance with the following limitations.

 

 

 

1. Assessments may be levied by the Executive Committee shall not exceed $50.⁰⁰ per active member per year without the approval of a majority of all active members of this organization.

 

 

 

2. Non-payment of assessments after it becomes due shall result in the delinquent member losing his vote until all past assessments have been paid. Dues will be considered delinquent 90 days after the notice for payment has been sent out by the New York Planning Federation.

 

 

 

3. The Secretary/Treasurer (or Treasurer if that separate office has been created) shall be responsible for all funds. New York Planning Federation shall have the actual custody of the funds unless determined otherwise by the Executive Committee.

 

 

1. The advancement of official county planning activities in the State of New York.

 

 

 

2. The provision of a means for county planning directors and their staff to meet and discuss their common interests.

 

 

 

3. To give stronger voice to problems and recommendations of county planners. By united effort and with a united voice, this organization will speak out on critical issues.

 

 

 

4. To work separately an in cooperation with the New York State Association of Counties and the New York Planning Federation, for and in, the interest of sound county government.

 

 

 

5. To secure and to supply its members information on current problems, forthcoming legislation, new programs or other matters with which its members should be concerned.

 

 

 

6. To foster among county, regional, state and municipal officials, and the public generally, a better understanding of the vital role of county planners and the proper relationship of county planning directors to county government.

 

 

1. As used in these by-laws, "County Planning Director" shall mean the paid professional head or chief of staff of the county planning organization.

 

 

 

2. All county director, or their designee, shall have the opportunity of participating in the New York State Association of County Planning Directors if their counties are current dues-paying members of the New York State Association of Counties. They shall be termed "Active Members". Only one vote shall be allowed per county on issues before the Association.

    

 

 

 

3. Individuals who are not active members or who are not county planning directors may be elected ‘ex-officio' by a majority vote of the active members at any regularly called meeting. Such a vote shall indicate the term of such honorary membership. Such membership shall not allow the person to vote on issues before the Association.

 

 

 

4. The term of active membership shall be from the annual meeting of one year until and including the annual meeting of the following year. An active member who leaves his post county planning director during the course of the year between annual meetings shall lose his active membership status and any office he may hold in this organization but shall automatically become an associate member until next annual meeting.

 

 

 

5. An ‘ex-officio' may serve on committees of this organization but shall not hold elected within the organization.

 

 

1. Annual Meetings. The annual meeting of this organization shall be held concurrently with the annual conference of the New York State Association of Counties, the New York Planning Federation, or the Upstate or Metro Chapter of the APA.

 

 

 

2. Other Meetings. There may be such other meetings as the Executive Committee or President shall establish.
There may be such other meetings as the Executive Committee or President shall establish.

 

 

 

3. Notice of Meetings. Written notice of the time and place of meetings of the organization shall be mailed to each active and associate member at least 14 days prior to such meetings, except that no special written notice shall be required in connection with those meetings held concurrently with the New York Planning Federation. The FAX newsletter by the New York Planning Federation announcing said meeting(s) shall be deemed as sufficient written notice.
Written notice of the time and place of meetings of the organization shall be mailed to each active and associate member at least 14 days prior to such meetings, except that no special written notice shall be required in connection with those meetings held concurrently with the New York Planning Federation. The FAX newsletter by the New York Planning Federation announcing said meeting(s) shall be deemed as sufficient written notice.

 

 

 

4. Quorum. A quorum for the transaction of any business shall consist of a majority of the Executive Committee (Board of Directors).
A quorum for the transaction of any business shall consist of a majority of the Executive Committee (Board of Directors).

 

 

 

5. Rules of Order. Roberts Rules of Order shall govern the conduct of all meetings of this organization.
Roberts Rules of Order shall govern the conduct of all meetings of this organization.